Resources for Departing Residents

It Has Been Our Pleasure to Serve You

It is our goal at The Timbers to make your move as smooth and stress-free as possible. We have designed a simple move-out process for our residents to help eliminate some of the stresses that moving can cause. Follow these easy steps and always feel free to contact your community office with any questions or concerns throughout the process. Thank you for being a part of The Timbers' family.

Step 1: Complete a 30 day notice to vacate form and schedule your move-out appointment. CLICK HERE to complete the Request to Initiate Notice to Vacate Form.
Step 2: View our move-out video, move-out guide and standard charge sheet for information on move-out expectations.
Step 3: Complete a final inspection with a member of your community office team.

30 Day Notice to Vacate

Residents must provide at least 30 days written notice. CLICK HERE to complete the Request to Initiate Notice to Vacate Form. Residents are encouraged to provide notice as soon as they begin planning to move, even if you do not yet have orders. In cases where your orders are dated with less than 30 days to the departure date, please contact your community office within three business days to complete the required paperwork. If a service member is not able to provide the written notice to vacate, they may appoint someone to do so with a Special Power of Attorney.

Move-Out Resources

The Timbers is proud to offer a simple move-out process that eliminates the stressful “white glove” inspections of the past. The resources below define the requirements associated with clearing your home including a cleaning checklist, trash removal and recommendations on how to prepare for your final inspection. The tips provided help avoid confusion and unforeseen costs during move-out.

At your final inspection The Timbers expects that your home is left clean throughout, including the kitchen, bathroom(s) and garage. When a home is cleaned regularly, it should only require a wipe down, sweep and vacuum at move-out. Normal wear and tear are anticipated and acceptable. Residents are responsible for all damages to their home caused by the abuse or negligence of guests or pets. For example, small nail holes are expected normal wear and tear, large holes are not.

If you are concerned for any reason, you may request a pre-termination inspection with a member of your community office.

Move-Out Preparation FAQs

Do I have to prime or paint walls I painted during residency?
We have established a palette of approved colors for your home. Walls of these colors do not have to be repainted upon move-out unless the paint quality is poor or there is damage to the walls. All painted walls outside of the approved palette will need to be primed prior to your final inspection. No color should show through the primed walls.

Do I have to remove home improvements I made prior to move-out?
Any home improvements that occurred during the residency (unless otherwise approved by management) must be reversed. The home must be returned in its original condition.

How do I properly dispose of household trash, bulk items and hazardous materials prior to move-out?
Household trash should be bagged and disposed of in the dumpster. If you have large items to dispose, we suggest attempting to donate anything gently used to a local thrift store. All personal items and trash must be removed from home prior to your inspection. If you have questions about trash removal, please contact your community office.

Empty propane tanks can be taken to any propane retailer (such as Lowes).
Any motor oil used or unused, or any automobile tires must be disposed of properly by the resident prior to move-out.
Paint must be left out to evaporate. Empty paint cans and dried paint can be disposed of in normal household trash.
Prior to move-out, trash cans and recycle bins must be rinsed out.

For additional disposal information please contact your community office.

How will my BAH allotment work?
We may receive BAH for the portion of the month you did not reside in the home after move-out, because BAH is paid in full-month allotments at the end of each month. Unpaid charges or uncollected money owed is subtracted from the remaining BAH. Move outs scheduled from the 1st through 15th will have the allotment adjusted to reflect the exact amount owed. Move outs scheduled from the 16th through 31st will have full months BAH pulled and a check for any remaining refund will be mailed to the forwarding address provided.

Final Inspection & Move Out Guidelines

During your final inspection, a member of the property management team will walk the home with you to identify any damage above normal wear and tear. Please have all cabinet doors and drawers open to expedite the process. Don’t forget to return house keys, mailbox keys, garage door openers (if applicable) and provide an accurate forwarding address.

The Timbers will:

Provide a list of charged damages and/or cleaning costs.
Determine the need for additional estimates for repairs and replacements if needed. The Timbers reserves the right to assess charges up to two business days after the final inspection.
Collect any money due. Please be prepared with a method of payment other than cash. If the lease holder will not be present for the final inspection, a valid Special Power of Attorney (SPOA) will be required for the individual completing the inspection. SPOA must be submitted to and reviewed by the Community Office prior to the final inspection appointment.
Provide you with your final utility bill. All utilities are to be paid in full at move out.

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